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The
Accounts Payable module provides for complete management of
invoices and cash. It may be used as a stand-alone system, but
provides maximum power when interfaced directly with Rubicon's
Purchase Order, Inventory, and General Ledger system to provide
complete integration of payables functions.
Like
all Rubicon systems, Accounts Payable makes use of database
concepts to improve accuracy, and minimize data entry. When
an invoice is entered, vendor and terms data are automatically
included from the database; when the invoice is posted, vendor
and accounting data are automatically updated. Information
is stored only once to improve accuracy and reduce storage
requirements.
In addition
to is standard functions, Accounts Payable features Rubicon's
"No Close" General Ledger Interface, extensive cash management
capabilities, complete audit trails, and easy to use, effective
reports.
Major
features of Accounts Payable include:
- Net
or gross accounting method
- Complete
General Ledger Interface
- Automatic
posting of all activity
- Transactions
posted in summary or detail
- Complete
payment history
- Vendor
look-up by name or partial name
- Multiple
checking accounts
- Multiple
cash accounts
- Vendor
Processing
- Vendor
Entry and Maintenance
- Alternate
address for checks or P/Os
- Powerful
vendor terms capabilities
- Vendor
payment performance
- Comprehensive
on-line vendor inquiry
- 1099s
with supporting worksheets
- Invoice
entry
- Standard
invoices
- Recurring
invoices
- Invoices
against P/Os
- Automatic
calculation of discount
- Automatic
discount and due dates
- Daily
entry journal
- Freight
Invoice Processing
- Creates
payable for freight company
- Creates
customer invoice based on PRO#
- Automatically
cross-references items
- Reports
of unresolved items
- Invoice
P/O variance reporting
- Invoice
adjustment with audit trail
- Cash
management facilities
- Cash
requirements
- Cash
projections
- P/O
requirements projections
- Payables
projections
- Payment
processing
- Automatic
release by due or discount date
- Release
/ hold individual invoices
- Disbursement
/ Check Processing
- Multiple
checking accounts
- Manual
or system generated checks
- Manual
check without invoice
- Check
registers
- Period
disbursement summaries
- Voided
check processing
- Check
reconciliation processing
- Aged
Trial Balances
- Summary
or detail
- By
invoice or due date
- "Historical"
as of some past date
- Year-end
analysis
- Magnetic
media support
- Bank
check reconciliation
- 1099
submissions
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